Welcome to Poundstock Parish Council's Policies and Procedures


At the heart of every vibrant and thriving community lies an organised and responsible local council. Here in Poundstock, our Parish Council plays a pivotal role in shaping the future of our community, ensuring that it remains a safe, inclusive and flourishing place to live and work.

Our Parish Council operates under a framework of policies and procedures that guide its actions, decision and interactions with residents. These policies and procedures are designed to ensure transparency, fairness and accountability in all that we do. They reflect our commitment to effective governance, responsible stewardship of resources, and the well-being of every individual who call our parish home.

In this section of the our website, we invite you to explore the foundational documents and principles that underpin our Parish Council’s operations. By understanding our policies and procedures, you can gain insight into how we serve the community, make decisions, allocate resources and engage with residents. We believe that an informed community is a stronger community, and we are dedicated to providing you with access to the information you need to participate actively in local government.

As you navigate through these pages, you will find comprehensive information about our key policies, procedures and practices. If you have any questions or require further information our Parish Council is here to assist you.

Thank you for visiting our Parish Council’s Policies and Procedures page. Your interest and participation in local government are invaluable to us as, together, we shape the destiny of our beloved community.


Information & Data Protection Policy

Information & Data Protection Policy

Privacy Notice

Privacy Notice

Social Media Policy

Social Media Policy

Standing Orders

Standing Orders (Amended) Adopted 27 July 2021

Grant Policy

Grant Policy (Sept-2021 v1)

Grant Application Form

Grant Application Form 2021

Financial Regulations

Financial Regulations

Code of Conduct for Members

Code of Conduct for Members (Adopted 18/05/2021)

NDP Steering Group Terms of Reference

Neighbourhood Development Plan - Steering Group Terms of Reference

NDP Privacy Notice

Neighbourhood Development Plan - Privacy Notice

Internal Control Guidance

Internal Control Guidance (Adopted 22/02/22)

General Risk Assessment and Management

General Risk Assessment & Management 2022-v1 (Adopted 22/02/2022)

Internal Control Procedure

Internal Control Procedure Form (Adopted 22/02/2022)

Community Hall Committee Terms of Reference

Community Hall Committee Terms of Reference (Adopted 29/03/2022)

Code of Practice for Handling Complaints

Code of Practice for Handling Complaints Policy (v3) Adopted 31/02/2022

Planning Portfolio Holders Terms of Reference

Planning Portfolio Holders Terms of Reference 2022(v1) Adopted 28/06/2022 (247/22)

Publication Scheme

Publication Scheme (v3.0) Adopted 27/10/2022 (596/22)